WE’RE HIRING: Contract: Up! With a Twist Event Coordinator

Position: Contract: Up! With a Twist Event Coordinator

Contract Duration: Oct – 1st week of Feb ; Approx 12-15 hours per week

Compensation for this project: $5000

About SANCA:

SANCA, the School of Acrobatics & New Circus Arts, is a vibrant non-profit organization located in Seattle, Washington. We are dedicated to empowering individuals of all ages to discover the joy of circus arts through high-quality training and performance opportunities. Our mission is to inspire and engage our community through the circus arts, fostering growth and building confidence in a safe, welcoming environment.

Event Overview:

We are seeking a Contract Event Coordinator for our upcoming gala event, “Up! with a Twist,” scheduled for January 22nd, 2024. This event promises to be a spectacular evening, and we need a skilled coordinator to help ensure its success.

Roles and Responsibilities:

As the Contract Event Coordinator, you will work closely with our Development Director and play a pivotal role in the planning and execution of our annual gala. Your responsibilities will include:

Assisting the Development Director: Collaborate with our Development Director in all aspects of event planning and execution to ensure a seamless experience for our guests.

Coordinating with Catering Company: Liaise with our catering partner to ensure that the culinary aspects of the event align with our vision and meet the needs of our attendees.

Procurement and Silent Auction: Assist in the procurement of items for our silent auction, and help organize the auction to maximize fundraising opportunities.

Ticketing/FOH Support: Provide support with ticketing and Front of House (FOH) operations to ensure efficient check-in and guest services.

Volunteer Management: Play a key role in recruiting, training, and managing volunteers to assist in various event-related tasks.

Marketing Support: Collaborate with the marketing team to contribute to the creation of advertising and marketing materials, ensuring that they effectively promote the event and engage our audience.

Donor Software/Bid Cards: Assist in managing donor software and bid cards to facilitate donations and the silent auction process.


Previous experience in event coordination or management.

Strong organizational and communication skills.

Ability to work collaboratively within a team.

Proficiency in Microsoft Office and event management software.

A passion for the arts and a commitment to SANCA’s mission.

How to Apply:

To apply for this Contract Event Coordinator position, please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining SANCA’s team for this exciting event. Send your application to hr@sancaseattle.org with the subject line “Event Coordinator Application – Up! with a Twist.”

SANCA is an equal opportunity employer and encourages candidates of all backgrounds to apply. We appreciate your interest in joining our team and look forward to reviewing your application.

For more information about SANCA and our mission, please visit our website at www.sancaseattle.org.

Note: This job listing is for a specific event and is not a full-time or permanent position at SANCA.